Publishing a work, and reserving it

THREE AXES, THREE DIFFERENT QUESTIONS

The collection is a galleries' module: another kind of house does not see it.

A work carries three independent states, because they answer three questions that must not be mixed up:

• OWNERSHIP — who the piece belongs to: stock, consignment, third party, gone.
• COMMERCIAL STATE — where the sale stands: available, reserved, on approval, under offer, on loan, sold, returned… eighteen values in all.
• LOCATION — where the piece physically is: gallery, storage, art fair, loan, with a client, restorer, framer, photographer, transit.

PUBLISHING IS A SWITCH, NOT A FORM

« Publish on the website » applies immediately, with no confirmation. The status line under the switch tells you where you stand: « Published on the public website » or « Not published — invisible on the public website ».

Non-blocking warnings may appear — for instance if the work has no public image. An archived work cannot be published.

WHAT THE WEBSITE NEVER SHOWS

The website is built from an allow-list: anything not on it is held back. Four families never leave.

• NO AMOUNT. No recorded value ever reaches the website. What appears as a price is free text you type yourself, never derived from a recorded amount.
• NO LOCATION. Neither the physical location, nor its detail, nor the place the work normally returns to.
• NO OWNER. Neither the ownership regime, nor the depositor, nor the acquisition or sale dates.
• NO INVENTORY NUMBER. The website only knows the public code, drawn at random.

RESERVATIONS AND THEIR QUEUE

Only one reservation is active at a time on a work. A second request is not refused: it is queued. Four kinds exist — reservation, on approval, under offer, right of first refusal.

The default duration is the one in your settings, otherwise seven days. If you leave the field empty, the reservation never expires.

When a reservation is released or expires, the oldest one in the queue is promoted in the same operation. A queued reservation that is itself already past due is expired on the way, not promoted.

Placing a reservation does not change the work's commercial state: the two are independent, and it is up to you to decide whether the piece becomes « reserved ».